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Looping email notifications


Category: FAQ

The information in this article applies to:

  • versaSRS

Symptoms

There is an email looping problem and multiple 'out of the office reply' emails containing the same information are being logged into the system.

Cause

The problem is that the Requestor has an auto-responder on his/her email account which is STRIPPING out our Email Subject line which includes the necessary  [Ticket #xxxxxx].

Effectively, as a result, his/her auto-response would be seen by the system as a NEW email and send off an Open Confirmation Email, to which her auto-response would do the same again, and another case is created - This cycle then repeats over and over.

Note: To stop email looping permentently please refer to the following link: http://www.versadev.com/kbview.aspx?kbaid=209

Resolution

(1) Temporarily pause (uncheck the necessary check-box) the Open Confirmation Email being sent out of the Queue to stop the 'ping-pong' of case creation (then turn it back on after a window of 15-20 mins).

(2) Set the offending generated cases to a status of "Dead" (trashed).

(3) Created a Routing Rule in the system with a lookout for this Requestors email address stating that if a future request comes in from this person, then an Open Confirmation Email will not be sent to this person.

Note: Steps 2 and 3 are optional and may not be necessary, however it is our recommendation so as to avoid the problem re-occuring.


Last Reviewed: 21/01/2010
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Article # Q731201


Last Reviewed
21/01/2010

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